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Frequently Asked Questions

About Dawgcheck

DawgCheck is an online tool to help assess and respond to COVID-19 cases at UGA in an effort to keep the campus community safe. DawgCheck consists of a reporting function which must be used by anyone who has received a positive COVID-19 test result, as well as a symptom checking tool which we strongly encourage everyone to use before coming to campus or leaving your residence hall in the morning.

To protect yourself and your fellow Bulldogs. DawgCheck provides an easy way to check your symptoms daily and self-report a positive COVID-19 test result. This information helps the University promote the health and safety of our community, as well as provide you with information and assistance depending on your symptoms.

You can access DawgCheck by visiting dawgcheck.uga.edu.

Students, faculty and staff will receive regular email reminders with personalized links to access the DawgCheck tools.

Anyone coming to campus—or for those living on campus, before leaving the residence hall in the morning—should respond to the Check for Symptoms tool on DawgCheck whether or not you are experiencing symptoms, prior to arriving on campus (or leaving your residence hall). It is mandatory for faculty, staff and students to report a positive COVID-19 test result.

We request that you respond to the Check for Symptoms tool each morning prior to coming to campus or leaving your dorm.

If you receive a positive COVID-19 test, it is mandatory that you report that result through DawgCheck.

You are required to use DawgCheck to report a positive COVID-19 test.

You are strongly encouraged to check for symptoms every time you come to campus or leave your dorm.

UGA students, faculty and staff are required to self-assess (check for symptoms) for COVID-19 every day before coming to campus as outlined in the return to campus module you completed. DawgCheck is a tool to help you check your symptoms and provide guidance to support your health and safety as well as the health and safety of the UGA community.

You can also view the COVID-19 self-assessment graphic to check your symptoms.
Responding to the Check for Symptoms tool generally takes one minute or less.

Reporting a positive test can take 10 minutes or longer, depending on the number of close contacts and on-campus locations you are reporting.

Before reporting a positive test, we recommend that you write down your close contacts and the places on campus that you have visited in-person, starting with the 48-72 hours before the day you were tested.

A close contact is defined as anyone who is within six feet of you for 15 or more minutes with or without a face covering.

You do not need to include any events that you attended virtually, such as over Zoom or Skype.

A COVID-19 calculator is available to help you determine how long you will need to quarantine or isolate and when you can return to normal activities: https://dawgcheck.uga.edu/covid19-calculator/.

 

When to Use Dawgcheck

We request that you respond to the Check for Symptoms tool each morning prior to coming to campus or leaving your dorm.

If you receive a positive COVID-19 test, it is mandatory that you report that result through DawgCheck.

You do not need to continue reporting this information through DawgCheck on daily basis.

As you are preparing to return to campus at the end of your 14-day quarantine period or your 10-day isolation period, you are encouraged to begin using DawgCheck again.

Student Care and Outreach will notify instructors of students in their classes who have reported a positive test through DawgCheck, following conversations with the affected student.

In no event should faculty disclose the identity of a student who has tested positive or developed symptoms. However, public health officials strongly encourage individuals who test positive to take it upon themselves to notify other persons with whom they have had close contact. In many cases, this is the most effective way to notify those who have been exposed. As timing of notifications may differ based on the testing agency, it is possible that a student may receive notification during a class and disclose this information publicly to faculty and/or students.

If a student receives notification of a positive COVID-19 test result during a class period (e.g. via email or a text message), the student should leave the classroom and record the positive test in DawgCheck. If the instructor believes that the test result notification to the student has created a significant distraction, the instructor may decide to dismiss the class for the remainder of the class period. The Preventative Measures Advisory Board has reviewed this matter and indicates that there is, however, no need to cancel classes in the classroom for the remainder of the day, as maintaining social distancing and the mandatory use of face coverings, as well as the disinfecting wipes provided for faculty, staff, and students to use as they deem appropriate, will keep the risks low for all others.

If you receive verbal notice that a student has received a positive COVID-19 test, is symptomatic, or has been in contact with someone who has been exposed to COVID-19 (i.e. a notification that does not come to you through DawgCheck),  

  1. Direct the student to complete the survey in DawgCheck (http://dawgcheck.uga.edu) and follow the guidance within the survey;
  2. Tell the affected student to isolate;
  3. In rare cases, a report may need to be filed on behalf of an individual. Please contact Student Care and Outreach at sco@uga.eduor 706-542-7774.

For the employees you supervise that choose to use the Check for Symptoms tool in DawgCheck to monitor their symptoms daily, you will receive an email notification from DawgCheck that your employee has used the symptom checker in DawgCheck and has been given directions, based on the employee’s responses in the tool of their symptoms, not report to work. If the employee is instructed not to report to work, the employee should contact you to discuss leave options or telework, if available, for the day.

You will also receive an email notification from DawgCheck if an employee in your area has been given directions to isolate, or if they have been given directions to quarantine, based on the information the employee provided in the Check for Symptoms and Report Exposure tool.

 

  • If the employee reports COVID-19 or viral symptoms, they will be told to isolate and get tested. The isolation period is 10 days from the onset of symptoms and 24 hours have elapsed without a fever without the use of medication.
  • If the employee reports COVID-19 or viral symptoms and indicates that they have tested negative for COVID-19, they will be told to isolate until they have consulted with their community healthcare provider.
  • If the employee reports exposure, they will be told to quarantine and provided with CDC recommendations to get tested. The quarantine period is 14 days from a last possible exposure.

 

If the employee is instructed to isolate or quarantine, the employee should contact you to discuss leave options or telework, if available, for the isolation or quarantine period. 

 

Finally, you will receive an email notification if an employee in your area has reported a positive COVID-19 test. Employees who test positive should not report to work and must remain in isolation until 10 days have passed since the onset of symptoms and 24 hours have elapsed without a fever without the use of medication. The employee should contact you to discuss leave options or telework, if available, for the isolation period.

 

A COVID-19 calculator is available to help determine how long the employee will need to quarantine or isolate and when they can return to normal activities: https://dawgcheck.uga.edu/covid19-calculator/.

 

Supervisors must not disclose the identity, circumstances, and/or condition of an employee or student who has tested positive to close contacts or other individuals, except as specified to authorized UGA personnel.   

Please do not share the information from any DawgCheck email with staff or co-workers in your office or work unit. Supervisors should contact their department head, dean, or vice president as appropriate to inform them of the notification of a positive COVID-19 test for one of your direct reports and to receive further instructions from them regarding the positive test notification.

 

Employees do not need any medical documentation to confirm that they should either isolate or quarantine and not report to work. In some cases, employees may receive medical documentation and clearance to report before the 10-day isolation or the 14-day quarantine period.  Employees may be allowed to return to work if they receive medical clearance to report to work.


You may contact Human Resources at (706) 542-2621 if you have questions regarding leave options or telework for employees who have been instructed by DawgCheck isolate or quarantine.

 

If one of your employees notifies you that they incorrectly checked a question in DawgCheck and DawgCheck gave directions for the employee to stay home, you may allow the employee to report to work if the question was incorrectly checked by the employee.

 

If you receive verbal notice that an employee or student employee has received a positive COVID-19 test, is symptomatic, or has been in contact with someone who has been exposed to COVID-19 (i.e. a notification that does not come to you through DawgCheck)

 

  1. Direct the employee or student to complete the survey in DawgCheck (http://dawgcheck.uga.edu) and follow the guidance within the survey;
  2. Tell the affected employee/student to isolate;
  3. In rare cases, a report may need to be filed on behalf of an individual. If a case needs to be reported on behalf of an employee, please contact Human Resources at 706-542-2621. If a case needs to be reported on behalf of a student, please contact Student Care and Outreach at sco@uga.edu or 706-542-7774.

 

For more details on how to report a positive COVID-19 test on behalf of an employee, see the information provided in “What if I’m unable to access the DawgCheck tools to report a positive COVID-19 test?”

If you have a MyID, you can use the Check for Symptoms and Report a Positive COVID-19 Test links included for MyID account holders.

If you do not have a MyID, you can use the Check for Symptoms and Report a Positive COVID-19 Test tools included for individuals without a MyID.

It is recommended to get into the habit of using DawgCheck every day to check your symptoms whether or not you are coming to campus. The information you share through DawgCheck will help better inform UGA’s response to potential risks and exposures and keep our campus and community safe.

Information Privacy

When you report a positive COVID-19 test result, this information is shared with authorized UGA personnel to support you and keep the UGA community safer during the pandemic. This information is also disclosed to the Georgia Department of Public Health to facilitate contact tracing to stop the spread of the virus.

Student Care and Outreach will receive updates to support students to help coordinate medical assistance, meal delivery, housing while in isolation, notify professors and provide other assistance as needed. Supervisors will receive updates to support employees. Notifications also will be sent to Facilities Management, University Housing, Auxiliary Services, and Athletics to signal the need for disinfection of specific areas. Finally—and very importantly—those reporting will be asked to retrace their steps and recall their contacts, and this information will be shared safely and securely with the Georgia Department of Public Health to help facilitate contact tracing.

DawgCheck utilizes technology provided by Qualtrics, and information gathered can only be accessed within those tools. Access to these tools is limited to authorized personnel and protected by UGA MyID and password.

The information submitted by students and employees via DawgCheck is protected by federal privacy laws as well as University policies that restrict access to this information. This information will only be accessible by authorized University employees with a need to know, including supervisors in the case of reports by employees.
This information will only be stored for the useful life of the DawgCheck tools, per University System of Georgia Data Retention policies.

The information submitted by students and employees via DawgCheck is protected by federal privacy laws as well as University policies that restrict access to this information. This information will only be accessible by authorized University employees with a need to know, including supervisors in the case of reports by employees. Self-reports of positive COVID-19 cases will also be shared with the Georgia Department for Public Health (GDPH) for purposes of contact tracing.

The information submitted by students and employees via DawgCheck is classified as “Sensitive Data” and protected in accordance with the University’s Data Classification and Protection Standard: https://eits.uga.edu/access_and_security/infosec/pols_regs/policies/dcps/ DawgCheck has been vetted for security by the UGA Office of Information Security and by third-party cybersecurity assessors. The Qualtrics platform being used by DawgCheck is designed to be compliant with HIPAA security rule requirements and is FedRAMP authorized for secure use by federal agencies.

Having COVID-19 is nothing to be ashamed of, and it is important to let others know that they might have been exposed to the virus.

By helping us to understand your contact with other members of the UGA Community and on-campus locations you have visited, you are helping keep the UGA community, safe during the pandemic.

This information will be shared safely and securely with a UGA contact identifying team member and a Georgia Department of Public Health contact tracer to help facilitate contact tracing.

Individual responsibility plays a major role in our efforts to promote the health of all members of the UGA community.

This information will help authorized UGA personnel identify potential hot spots and mitigate risks to the campus community, all without divulging your name.

Contact tracing is the process of quickly identifying, assessing, and managing people who have been exposed to a disease to prevent additional transmission.

Public health officials strongly encourage people who test positive to notify those with whom they have had close contact, and in many cases, this is the most effective way to notify those who have been exposed.

Please reference the Georgia Department of Public Health website for more information:

https://dph.georgia.gov/contact-tracing#:~:text=Contact%20tracing%20is%20the%20process,to%20prevent%20additional%20transmission.

Positive Testing

If you receive a positive COVID-19 test, it is mandatory that you report that result through DawgCheck. Once your positive test is submitted, you will receive further instruction.

If your result is negative, you may come to campus. Please continue to monitor your personal situation, use the Check for Symptoms tool daily, and report any new symptoms.

If you are presumed positive, do not come to campus. You should remain in isolation until 10 days have passed since onset of symptoms and 24 hours have elapsed without a fever. We recommend using DawgCheck to monitor your symptoms.

Only confirmed positive COVID-19 tests need to be reported through DawgCheck’s test reporting function.

Notifications

When someone uses the Check for Symptoms tool, they are provided with an end of survey message and email notification based on any exposure or symptoms reported and if they have recently been tested for COVID-19.

 

When someone uses the Report a Positive COVID-19 Test tool, they are provided with a completion end of survey message and completion email notification with more information about isolating and next steps for contact tracing.

Download student, employee, and affiliate messaging templates:

Reply STOP to the last SMS message you received and this will remove your mobile number from receiving these SMS reminders going forward.

If you develop symptoms or have reason to believe that you have recently been in close contact (meaning within 6 feet for 15 or more minutes) with someone who is exhibiting symptoms of, has been diagnosed with, or has tested positive for COVID-19, the CDC currently recommends that you immediately quarantine and seek medical advice from your healthcare provider. Students can utilize the University Health Center; faculty and staff should contact their community healthcare provider. 

If a student receives notification of a positive COVID-19 test result during a class period (e.g. via email or a text message), the student should leave the classroom and record the positive test in DawgCheck (http://dawgcheck.uga.edu).

If a staff or faculty member receives notification of a positive COVID-19 test result while at work (e.g. via email or a text message), the staff or faculty member should report to their supervisor that they need to leave work and record the positive test in DawgCheck (http://dawgcheck.uga.edu).

Policies & Procedures

You can certainly reach out to others to let them know about your positive test.

For more details on information being provided about your test results, see the information provided in “Who is receiving updates when I submit information through DawgCheck?”
Students who do not report a positive COVID-19 test via DawgCheck will be referred to the COVID-19 Student Educational and Response Team (CO-SERT), which will review, and when deemed necessary, respond to reported concerns involving students and COVID-19 health and safety guidelines. A student who willfully fails to report a positive COVID-19 test will be referred to the Office of Student Conduct. You can find more information about CO-SERT at https://faculty.studentaffairs.uga.edu/content_page/COSERT. An employee who willfully fails to follow and comply with University Policy and Procedure may result in an employee receiving disciplinary action such as verbal or written warning, suspension without pay, demotion, or discharge.

Students who report COVID-19 symptoms or exposure through DawgCheck but do not self-isolate or self-quarantine will be referred to the COVID-19 Student Educational and Response Team (CO-SERT), which will review, and when deemed necessary, respond to reported concerns involving students and COVID-19 health and safety guidelines. You can find more information about CO-SERT at https://faculty.studentaffairs.uga.edu/content_page/COSERT.

An employee who willfully fails to follow and comply with University Policy and Procedure may result in an employee receiving disciplinary action such as verbal or written warning, suspension without pay, demotion, or discharge.

If teleworking/telecommuting options are not available, and the employee has exhausted all personal accrued leave as well as all FFCRA options, the employee will be put on a leave without pay status.

Troubleshooting

If a case needs to be reported on behalf of a student, please contact Student Care and Outreach at sco@uga.edu or 706-542-7774.

If a case needs to be reported on behalf of an employee, please contact the Human Resources at 706-542-2621.

For the most up-to-date information and resources on COVID-19, visit http://coronavirus.uga.edu.

For more information about the sources for recommendations, please visit: https://www.uhs.uga.edu/healthtopics/coronavirus